SAP BLOG Bill of Exchange – Sole Bill for Korea

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22 Ara 2017
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Hello Colleagues,

With this blog post, I would like to explain how to process the Bill of Exchange – sole payment method.



I have an Open item of KRW 300.000.000 with my customer



Bill-1.jpg


Now to clear this open item with Bill of Exchange – sole payment method.

Go to Payment Management -> Payment Monitor

Click on -> “New Payment By”

from the drop-down select “BoE Rec. Sole Bill”

Bill-2.jpg


Provide the payment information
Select the Relevant bank account in which, you have maintained the conditions agreed for your bill of exchange transactions.
As I want to clear the Invoice: “Inv-21” amount: “KRW 300.000.000”.
Under the Reference tab, click on “Add Row” and manually enter- Invoice id, Document date and Invoice amount.
Then You can Click on “Release” to post the Bill of exchange sole bill Payment.
Bill-3-2.jpg

once you release the Bill of exchange a journal entry is posted
GL accountDebitCredit
Bill of exchange receivable300.000.000
Account receivable300.000.000

In customer Account, You can see the Invoice has been cleared with the Bill of exchange sole bill payment

Bill-4.jpg



In payment monitor

as you see the status is “Ready to deposit” and post-processing is “not relevant”.
Bill-5.jpg

we need to assign the bill of Exchange to Bill of exchange Deposit.
Select the line item
Click on Action for BoE.
Click on Assign to Deposit.
Bill-6.jpg

You choose the BoE Deposit type, which signifies that the bank will collect the bill of exchange.
Here I am selecting Collection as deposit type.
Bill-7.jpg

after assigning to Bill of exchange deposit, the status of Document changes to Ready to Transfer.
Bill-8.jpg

To send the deposit to the bank, you first need to release it.
Go to Payment management -> Bill of exchange deposit
you will be able to see the Bill of exchange assigned to the Bill of exchange deposit
Bill-9.jpg

to release the Bill of exchange Deposit
Click on Action
Click on Release
Bill-10.jpg

Select the Deposit File format and Click on “OK”
Bill-11.jpg

Now the Deposit file is released. Thus creating a payment file and triggering an accounting entry.
Journal entry
GL accountDebitCredit
Bank – BOE (incoming payment)300.000.000
Bank – Bill of exchange Liability(collection)300.000.000
Bill of Exchange (Collection)300.000.000
Bill of Exchange Receivable300.000.000



To download the Output file

Go to Liquidy Management -> Outbound Files

you click on Download icon to download the file.

Bill-12-1.jpg


Now you need to get the payment from the bank

so, While processing your bank statement to you need to select you Bill of Exchange Deposit,

Go to Liquidity management -> New Bank statement

Provide the relevant bank account in which you have the bill of exchange transactions.

in Bank statement selection screen you need to select Bill of Exchange Deposit.

And post the Bank statement.

Bill-13.jpg


Journal entry of the bank statement

GL accountDebitCredit
Bank – BOE (incoming payment)300.000.000
Bank Account300.000.000

in payment monitor, the status will change to “confirm”

Bill-14.jpg


Let me show you the Bill of Exchange payment without any reference and how to clear it with an invoice



From Payment Monitor, create a new bill of exchange.

Provide the payment information
Relevant bank account in which you have maintained the conditions agreed for your bill of exchange transactions should be selected here.
Here I didn’t provide any reference and release the payment

Bill-15.jpg


Journal entry posted when you release the BoE

GL accountDebitCredit
Bill of Exchange Receivable60.000.000
Account receivable60.000.000

In customer Monitor

The Bill of Exchange will be created as an On Account payment.

Bill-16.jpg


In Payment Monitor.

Post-processing is shown as Required

Bill-17.jpg




To clear the On Account Payment you can click on Required

It will go to Clearing Overview screen

the system will suggest an invoice if the amount is matching with any invoice

Bill-18-1.jpg


Click on “View All”

As you can see I have not selected any reference invoice, so I can select any invoice and clear full or partial amount.

to clear you have select “Clear”

Bill-19.jpg




Journal entry posted when you cleared the Invoice with BOE

GL accountDebitCredit
Account receivable60.000.000
Account receivable60.000.000

Let me show you the Bill of Exchange payment With reference & Discount and how to clear it with an invoice

From Payment Monitor, create a new bill of exchange.

Provide the payment information
Relevant bank account in which you have maintained the conditions agreed for your bill of exchange transactions should be selected here.
Under the Reference tab, “Add row
Provide an Invoice ID.
Provide the Discount Amount
Provide the Gross amount, Gross amount is the Invoice Amount.
Payment Amount is the remaining balance.
release the payment

Bill-20-2.jpg


Journal entry posted when you release the BoE

GL accountDebitCredit
Bill of exchange receivable600.000.000
Account receivable600.000.000

In customer Monitor

The Bill of Exchange will be created as an On Account payment. Also, you can a see Invoice has a Clearing ID

Bill-21-1.jpg


This is an On account with reference. You can Check the Document Flow you will find a Business task. which ask you ask you to Review and Clear

Bill-22-1.jpg


In Payment Monitor.

Post-processing is shown as Required

Bill-23-2.jpg




Click on Required.

It will go to Clearing Overview screen,

the open Item is assigned to BoE On Account payment and has a discount.

Bill-24-2.jpg


Click on “View All”

Bill-25-1.jpg


Journal entry posted when you clear the Invoice with BoE

GL accountDebitCredit
Account receivable700.000.000
Account receivable600.000.000
Discount100.000.000



Below is the list of journal entry posted in Bill of Exchange process

GL accountGl account typeDebitCredit
Bill of exchange receivablesReceivables300.000.000
Account receivablesReceivables300.000.000
Bank – BOE (incoming payment)cash300.000.000
Bank – Bill of exchange Liability(collection)cash300.000.000
Bill of Exchange (Collection)Receivables300.000.000
Bill of Exchange ReceivableReceivables300.000.000
Bankcash300.000.000
Bank – BOE (incoming payment)cash300.000.000

Most frequent question asked to me

Why does Bank – Bill of exchange Liability(collection) and Bill of Exchange (Collection) have balance?

As you can see from the Above table GL Type is Different for the two Gl account, while Configuring we have to Make Two separate GL for Collection Clearing GL account. The value doesn’t affect the Balance sheet as both are asset Gl Account and these Gl account will cancel each other.

This is the process of Bill of exchange Receivables for Korea.

Regards,

Dheeraj

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