SAP BLOG Central Management of Open Items in General Ledger

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22 Ara 2017
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Introduction:

New functionality to activate and enable central clearing of G/L open items in Central Finance system in case you want to centrally manage selected open items General Ledger (G/L) accounts. Business processes of these open items need to be managed in the Central Finance system. For example, if you maintain a goods receipt/invoices receipt (GR/IR) account in this activity, the relevant GR/IR items will be technically cleared in the source system and then replicated to the Central Finance system. The GR/IR regrouping and clearing transactions will be performed in the Central Finance system.

Customizing Activities : In order to enable central open item clearing in target system and to prevent the clearing of G/L open items in the source system, the following activities have to be performed:

Activate Central Clearing of G/L Open Items

Source System:
SAP Customizing Implementation Guide > Financial Accounting (New) > Central Finance > Central Finance: Source System Settings > Settings for Central Management of Open Items in General Ledger > Activate Central Clearing of G/L Open Items

activate-clg.png


Define G/L Accounts for Technical Clearing

Source System:
SAP Customizing Implementation Guide > Financial Accounting (New) > Central Finance > Central Finance: Source System Settings > Settings for Central Management of Open Items in General Ledger > Activate Central Clearing of G/L Open Items

This can be done with a combination of Company Code and GL account.

Note:

Once you activated this functionality, it cannot be deactivated.

All the historical open items created before the corresponding G/L accounts are maintained in this activity are in the source system.

Open items in net cash discount clearing accounts and AP/AR reconciliation accounts are technically cleared in Central Payment scenario, so you do not need to maintain these accounts in this activity.

Do not maintain any G/L accounts which have follow-on processes to be performed in the source system. For example, if you want to run the tax relevant payment or report in the source system, you cannot maintain any withholding tax account here

Benefits:

  • All G/L account related activities will be managed centrally.
  • Reduce TCO by centralizing the clearing process in the Central Finance system.
  • Reduced reconciliation efforts between source and central finance system.

Additional Consideration:

  • Post go-live additional GL accounts created in Central Finance system with open item managed, should be maintained
  • Clearing reconciliation (FINS_CFIN_DFV_CLR) report may not be required to use.

Conclusion:

With this new functionality, business can take benefit of full fledge central close in an efficient manner by avoiding communication/coordination between multiple source system.

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