SAP BLOG SAP Central Finance – !!! Plan your CUTOVER !!!

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22 Ara 2017
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This blog focusses on the cutover activities of the SAP Central Finance project. Before we reach this stage it is assumed that the test activities are complete, business sign off is received to starting with the production cutover activities.

We will not explain what cutover is and what is the relevance of this activity in this blog as you must have done the cutover several times in any ERP implementation.

When Central Finance project goes live we need to ensure that below activities are being taken care in sequence and also its assumed that you have already tested data replication from source production system to SAP Central Finance Non-Production system. If this is the case then the activity of deleting staging table is also very important and critical. Let see the core activities by stream. Its a joint effort and not just one team can make it happen

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Infrastructure Area

  • Source Production system is ready with all relevant SAP notes including those which are identified during testing
  • Capacity Check of source production system is complete
  • Productive SLT system is running
  • SAP S/4HANA production system is ready from connectivity standpoint – RFC, SLT, SLD
  • All SAP S/4HANA Functional & Technical Transports are moved to Productive system (via solution manager or manual or some other tool) and those are validated by the functional team
  • Other key activities include
    • AIF Configurations
    • AIF number ranges
    • User access for AIF in AIF Recipients
    • Creation & maintenance of logical systems



Security & authorisations Area

  • All users have necessary access to the SAP Production system
  • All fiori related access are provided
  • All RFC users have right authorisations
  • Any custom roles needed are built and tested



Functional & Technical

  • Validation of Configuration data
  • Manual activities on top of configuration like number ranges, custom tables or any other such activity
  • Open Posting periods
  • OKB9 settings if needed at all
  • Exchange rate maintenance
  • CO documents number ranges using KANK
  • Substitution accounts for Reconciliation & open items
  • Clearing accounts

Data

Master Data load including but not limited to

  • GL Accounts
  • Cost Centers
  • Profit Centers
  • Cost Elements
  • Business Partners
  • Materials
  • Mappings of all relevant objects either using FINS_CFIN_MAP_MANAGE or any custom entity
  • Master Data replication should be planned as Central Finance assumes that master data replication from source system is up & running before you start transaction data replication
  • Mapping test & simulation
  • Any other data related activity



Functional

  • Smoke test for Internal Order replication
  • Smoke test for CO documents
  • Validation of data in CFIN system for which smoke test is done



Now we will start with the Initial Load activities which are mostly functional in collaboration with Basis & security along with data team.

Before we do this we need to ensure that on source system the month end activities are complete, period is closed to ensure we don’t miss anything.

  • Extraction of Finance Data
  • Complete CO Initial Load preparation activities
  • Complete AUFK (Internal Order) data load using SLT
  • Resolve AIF errors for Internal Order Data
  • Run simulation postings for Finance
  • Resolve all errors in FI postings (these don’t go to AIF rather different window)
  • Validation Data via standard reconciliation reports
  • Validate data using custom reports (if any)
  • Execute CO Initial load via SLT
  • Resolve AIF errors in CO Data
  • Reconcile CO data using standard reports
  • Mark Initial load as complete in VCFIN_SOURCE_SET for the company code related to
  • Monitor AIF for replication
  • Fix errors

And you are live now.

Please note – This is the list of basic & standard activities which you have to do in any program. On top of this any relevant custom solution needs to be be considered which might ask for any additional activity at different point in time depending on the relevance and alignment of data.

Some key transactions you will need during this process are below however you can directly access them using SPRO or CFINIMG

Initial Load

FINS_CFIN_LOAD_GRP_EExecute Initial Load by Load Group
FINS_CFIN_LOAD_GRP_MMonitor Initial Load by Load Group
FINS_CFIN_LOAD_MON1Initial Load: Extraction Status
FINS_CFIN_LOAD_MON2Initial Load: Posting Status
FINS_CFIN_LOAD1Central FIN Initial Load – Extract
FINS_CFIN_LOAD2Central FIN Initial Load – Post
FINS_CFIN_LOAD_COMPCompare CO Data
FINS_CFIN_MONI_CJ4Initial Load: Simulate Mapping
FINS_CFIN_MONI_CJ5Initial Load: Simulate Posting
FINS_CFIN_PCA_LOADEC-PCA Initial Load Transfer
FINS_CFIN_PCA_SIMUCentral Finance: EC-PCA Simulation
FINS_CFIN_SHOW_DRBODisplay Related Document
FINS_CFIN_SHOW_SDOCDisplay Sender Document
CFIN_CO_INIT_PREPInitial load Prep for CO



Execution

FINS_CFIN_MAP_MANAGEManage mapping
FINS_CFIN_CCConfiguration consistancy check
FINS_CFIN_LOAD_GRP_EExecute Initial Load by Load Group
FINS_CFIN_LOAD_GRP_MMonitor Initial Load by Load Group
FINS_CFIN_LOAD_MON1Initial Load: Extraction Status
FINS_CFIN_LOAD_MON2Initial Load: Posting Status
FINS_CFIN_MAP_LOGCentral Finance: Manage Mappings Log
FINS_CFIN_MAP_MANAGECentral Finance: Manage Mappings
FINS_CFIN_MAP_RELDisplay Mapping Relationships
FINS_CFIN_MONI_CJ4Initial Load: Simulate Mapping
FINS_CFIN_MONI_CJ5Initial Load: Simulate Posting
FINS_CFIN_PCA_LOADEC-PCA Initial Load Transfer
FINS_CFIN_PCA_SIMUCentral Finance: EC-PCA Simulation
FINS_CFIN_SHOW_DRBODisplay Related Document
FINS_CFIN_SHOW_SDOCDisplay Sender Document
FINS_CFIN_SO_UPDATEUpdate Sales Order Information
FINS_CFIN_SP_AIFCall AIF Monitor for FI Document
/AIF/IFMONInterface Monitor
/AIF/ERRMonitoring and Error Handling
FINS_CFIN_LOAD1Central FIN Initial Load – Extract
FINS_CFIN_LOAD2Central FIN Initial Load – Post
FINS_CFIN_LOAD_COMPCompare CO Data
FINS_CFIN_SHOW_DRBODisplay Related Document
FINS_CFIN_SHOW_SDOCDisplay Sender Document



Reconciliation

FINS_CFIN_DFV_CO_BALComparison of CO Balances
FINS_CFIN_DFV_CO_DOCComparison of CO Line Items
FINS_CFIN_DFV_CO_NUMComparison of CO Document Headers
FINS_CFIN_DFV_FI_BALComparison of FI Balances
FINS_CFIN_DFV_FI_DOCComparison of FI Line Items
FINS_CFIN_DFV_FI_NUMComparison of FI Document Headers
FINS_CFIN_DFV_PCA_CNComparison of PCA Document Counts



Deletion

FINS_CFIN_LOAD_DELDelete Initial Load Data
FINS_CFIN_DEACT_CLRDeactivate Clearing Transfer
FINS_MIG_CJ3Reopen technical clearings
/AIF/PERS_DELDelete AIF messages
FINS_CFIN_DOC_DELETECentral Finance: Delete Documents
FINS_CFIN_PCA_DELCentral Finance: EC-PCA Deletion

Please share your experiences and views. Will share more blogs on SAP Central Finance…



Happy reading..

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