Sorun Cevaplayalım

İşinizle ilgili öngörüler edinin, gerçek zamanlı bilgilere göre karar alın.

SAP Eğitim ve Sertifika Dönemleri

Uzmanlığınızı ve deneyiminizi SAP çözümleri kullanarak tasdik edin.

Çözüm Ekibi Başvurusu

Kullanıcılara hızlı ve pratik çözümler üreterek görev almak isteyenler.

SAP ERP User Manual of Purchase Order

Övünç DİNÇ

Çözüm Ekibi
Kayıtlı Üye
Katılım
8 Eki 2016
Mesajlar
928
Tepki puanı
246
Konum
İzmir
Kullandığınız SAP Modülleri
  1. SAP MM
  2. SAP PP
Katılım Bölgesi
  1. İzmir
Some companies have not prepared the documentation for the user guide of SAP Purchase Order but this document should always be in your folder.

Every company has a different system with their custom developments but the below fields might be familiar.

Summary
The aim of this document is creating and changing Purchase Order (after now PO). POs can be created by two ways. One of them is creating PO manually without a PR. Second one is creating by using an assigned PR.

Table of Contents

1. Creating Purchase Order

1.1. Manually Creating Purchase Order

1.1.1. In case of a SKU (Material with a code)

1.1.2. Purchase Order for Assets

1.1.3. PO for Items to be Purchased for a Project

1.2. Creating PO Via Requisition (PR) Assignment List

2. Changing PO

3. Confirmations

4. Displaying PO

1. Creating Purchase Order
1.1. Manually Creating PO


POs can be created in the system Without taking any reference, PR.

Following SAP Menu
Logistics -> Materials Management -> Purchasing -> Purchasing Order -> Create -> Vendor/Supplying Plant Known
Transaction Code
ME21N

1_770513.png


By following the above menu path or typing the transaction code ME21N in transaction bar, below screen is opened.

2_770514.png


Proper document type is chosen from the upper left side of the screen.

After selecting proper PO document type, vendor code is entered in “Vendor” field. If vendor code is not known, it can be searched by using F4 in the “Vendor” field. After pressing F4, below screen is opened.

3_770515.png


Vendors can be filtered by below fields.

4_770516.png


By pressing button vendor list is obtained. Proper vendor is chosen from the list and the “enter” button is used to bring the vendor into PO.

After vendor selection, “Purchasing Organisation”, “Purchasing Group” and “Company Code” fields under “Organizational Data” section are filled. Proper Purchasing Group can be chosen.

5_770517.png


After fixing the above mentioned fields, by pressing enter, payment terms, Incoterms and currency data related with the vendor are automatically brought into PO from vendor master data. But, these data are subject to change if required.

6_770518.png


If this is a PO for a SKU, material code is typed in “Material” cell. If not, material description is typed in “Short Text” cell. Then, price, quantity and Plant information are typed in the related fields.

1.1.1. In case of a SKU (Material with a code)
7_770519.png


From the master data of the material, material group, storage location, delivery date, unit information are automatically adopted. After typing the price information, by pressing button, PO is checked for any problem. If there is not any problem message, by pressing
save_button_770520.png
button, PO is saved and a PO number is generated by the system.

8_770521.png


1.1.2. PO for Assets


Firstly, vendor and organizational data are filled. Then, after choosing proper material group from the list, Acc. Assignment Cat. is chosen as “A”. Then, PO quantity, delivery date and price information are entered to the related fields.

9_770522.png


For Account Assignment, if the item is purchased from domestic market (Standard PO), “Asset” field is set as “DUMMY” or any dummy code which is your company used. If this is an import subject, an asset number is obtained from Accounting Department and then this number is entered in “Asset” field.

10_770523.png


After completing all necessary fields, PO is checked for any problem message by clicking
control_button_770524.png
button . Then, PO is saved by clicking
save_button_770525.png
button. A PO number is generated by system.

11_770526.png


1.1.3. PO for Items to be Purchased for a Project


Firstly, vendor and organizational data are filled. Then, after choosing proper material group from the list (if this is a purchasing for a non-SKU item), Acc. Assignment Cat. is chosen as “P”. Then, PO quantity, delivery date and price information are entered to the related fields.

12_770527.png


After choosing Acc. Assignment Category as “P”, on item basis G/L Account and WBS Element selections should be written properly and respectively.

13_770528.png


After completing all necessary fields, PO is checked for any problem message by clicking
control_button_770529.png
button . Then, PO is saved by clicking
save_button_770530.png
button. A PO number is generated by system.



1.2. Creating PO Via Requisition (PR) Assignment List
This way of creating PO is the mostly used one. It is the way to create PO with assigned PR documents. Many of the information comes from the assigned PR.

Following SAP Menu
Logistics -> Materials Management -> Purchasing -> Purchase Order -> Create -> Via Requisition Assignment List
Transaction Code
ME58

14_770531.png


By following the above path or directly typing the transaction code ME58 in transaction box, below screen will be opened:

15_770532.png


In this screen, it is possible to filter assigned PRs with respect to different parameter. After filtering and executing this selection(s) with
run_button_770533.png
button , we will reach below screen view on which requested PRs are displayed.

16_770534.png


By double clicking on the expression “W/o Outl. Agmt” below window is opened. Proper PO document type is choosen and purchasing group and purchasing organization fields are entered properly if not filled. Then, by clicking
ok_button_770535.png
button, our settings are brought into PO creation screen.

17_770537.png


By picking the PR request on the left side and moving it into the basket, all information in the PR are brought into PO document:

18_770538.png


WARNING: It is strictly recommended that after bringing PR into PO, currency, prices, payment terms, delivery terms and other data coming from vendor master data to be checked specifically for the new PO. This is because those information are master data but one can create a PO for the selected vendor with different terms and conditions.

If we want to change the delivery date, it is required to change the in the “Statistical Delivery Date” field under “Delivery Schedule” section. For import POs, this date represents the delivery date of the vendor with respect to delivery terms. For example, if this would be a FCA delivery, then, the date in “Statistical Delivery Date” represents the date that vendor will deliver the goods at the delivery point. However, date in the “Delivery Date” field represents the date that the item will be in your company’s stocks.

Generally, “Delivery Date” should not be changed. Instead, one can manage delivery date of the item to your company’s stocks by changing confirmations. Confirmations will be shown later.

After completing all necessary fields, PO is checked for any problem message by clicking
control_button_770539.png
button . Then, PO is saved by clicking
save_button_770540.png
button. A PO number is generated by system.

19_770541.png


2. Changing PO
This transaction is used to make changes in a previously created PO.

Following SAP Menu
Logistics -> Materials Management -> Purchasing -> Purchase Order -> Change
Transaction Code
ME22N

20_770542.png


By clicking the transaction on the list, below screen is opened:

21_770543.png


Always, last created/saved PO will be brought in the screen. To display a different PO, by clicking
new_document_770544.png
button, required PO number is written and
other_document_766606.png
button is clicked.

22_766607.png


After completing all changes, PO is checked for any problem message by clicking
control_button_766581.png
button . Then, PO is saved by clicking
save_button_766582.png
button.

3. Confirmations
After forwarding PO document to the vendor, confirmation data received from the vendor is stored in the system. For this action, again, PO change transaction is used. Confirmations are seen by planning department via “Stock/Requirements List” screen (MD04) and production plans are made according to confirmed delivery date(s) and quantities.

Following SAP Menu
Logistics -> Materials Management -> Purchasing -> Purchase Order -> Change
Transaction Code
ME22N

Before saving the confirmation information, planning departments will see PO item stock availability date as 29.07.2015 (29.07.2015 + 0 days for material quality control (this data is defined in material master data)).

23_766609.png


By default, Confirmation Control Key is selected; it is defined in vendor master data. To enter confirmation data, first, under “Confirmations” section, “AB-Order Acknowledgment” is chosen in CC (Confirmation Category) field. Then, delivery date confirmed by vendor is typed in “Delivery Date” field and quantity is entered in “Quantity” field. And, by pressing enter (skipping yellow warning messages), confirmation information are set.

24_766616.png


After entering confirmation data, planning will see the PO item as below:

25_766617.png


It turns out that item will be available for production on 10.08.2015 (01.11.2012 + 0 days for material checks). Since this will affect production plans, it is important to inform planning department about such change before or just after entering the confirmation data. For import PO, confirmation data which are stored in this way again represents the item’s delivery date to Evyap stocks. But, this time this date is an estimated date because it depends on freight period, custom clearance operations and in-land freight periods.

After all, if all confirmation data is set, then by clicking
save_button_766618.png
button, changes are saved.

4. Displaying PO
This transaction is used to display a previously created PO.

Following SAP Menu
Logistics -> Materials Management -> Purchasing -> Purchase Order -> Display
Transaction Code
ME23N

26_766620.png


By typing above transaction code in transaction box, below screen is opened:

27_766619.png


Always, last created/saved PO will be brought in the screen. To display a different PO, by clicking
new_document_766621.png
button, required PO number is written and
other_document_766622.png
button is clicked.

Beste Sahin .SAP ERP User Manual of Purchase Order | SAP Blogs
 
Son düzenleme:
Üst